Cash Note: Definition and How to Make it

Cash Note Definition

One of the things that is very important and needed for success in running a business is a cash note. With this evidence, of course, direct relationships with consumers can be well maintained because it can give them comfort and they can buy products from you again.

Without a cash note, customers do not have a sufficient power base if there is a product or goods they receive in a damaged condition. Cash notes are one of the various types of proof of transactions used in the business world.

Now, to find out more complete cash notes and how to make them, see the article about this cash note until it’s finished.


What is a Cash Note?
Cash Note Function

2.1 1. Debt Reduction
2.2 2. Price Correction
2.3 3. Item Correction
2.4 4. Evidence
What are the Components of a Cash Note?
Ways to Make a Cash Note

4.1 1. Enter Product Code
4.2 2. Fill in the Item Name
4.3 3. Enter the unit price per product
4.4 4. Input Total Price
4.5 5. Subtract Total Price and Discount Price

What is a Cash Note?

Basically, a cash note is a proof of payment transaction given by a businessman to every customer. That way, transaction activities can later be carried out without having to wait for the due date.

This evidence is of course different from credit notes or debit notes which are still related to debts and receivables between the two parties. In this cash note there is proof of the transaction that must be issued by the seller when the buyers make payment for the goods or products they purchased.

Generally, cash notes are given by sellers to customers who make direct purchases. Now, because the payment process does not have to wait for the due date, this proof of payment is also known as a cash note or cash note.

As with other types of notes, cash notes must also be issued using copies, at least made in two copies. This original note will later be given to the customer, and a copy of the note will be kept by the businessman for recording purposes.

Cash Note Function

As we explained earlier, these cash notes are generally accepted by buyers who make purchases directly with sellers. The following are some of the functions of a cash note in the business world:

1. Debt Reduction

With a cash note, later customers can request a debt reduction from the seller because the goods were sent back. That way, the amount of the bill will be reduced from the previously agreed nominal.

2. Price Correction

Cash notes also function as price corrections that occur when the goods being sold turn out to be unsold, unpopular, or there are other problems that might occur.

3. Item Correction

Another function of a cash note is to request correction of a number of items that have been previously agreed upon. For example, there are items whose quantity has been reduced when sent and a debit note will also be used to display this. So, later when billing will not cause new problems.

4. Evidence

The last function of a cash note is to carry out stock taking or other types of data collection in checking goods.

What are the Components of a Cash Note?

One of the most important factors in business success is the existence of proof of transactions. With this evidence, it can be said that there is a direct connection to customers by providing convenience to customers so that they want to come to buy products again.

Without this evidence, customers will not be able to make a complaint if it is found that the goods received are damaged.

Now in making a cash note, there are several components that must be considered, namely:

  • The name of the company that issued the note
  • Note number
  • Transaction date
  • The type of goods the customer buys
  • Price of goods in units
  • Total price.

Now, after we understand and understand together about how the components are in their composition, then it’s time for us to study together about how to make cash notes easily. So, you can insert some very important text later in the note as a hallmark of your company or business.

How to Make a Cash Note

You can buy ready-to-use cash notes at the nearest stationery store. With this ready-made note, later you just have to fill it in according to the transaction made by the customer.

In addition, you can also place an order directly to the printer and ask them to add your business logo. All of these types of notes are legal and can be used as a token of payment and stamped with your business.

But, if you want to create your own cash note format, then you can use Ms. Excel. Here’s how.

1. Enter Product Code 

First, you can directly fill in the product code without using a formula in Excel according to the code that you have created before. This product code contains a certain product code number which will later be transacted to the customer.

By using this code, it will be easier for you to make sales and check on products that have just been transacted without having to write them down in full again.

2. Fill in the Item Name

Later in the item or product column, you will have to manually fill in the item name using the VLOOKUP formula.

The following is the formula for the VLOOKUP formula:

IFERROR (VLOOKUP (C10, ‘GOODS DATA’! $ 3: $ D $ 100.2, FALSE), ””).

Then, input the number of items that you have sold in the number of items.

3. Enter the unit price per product

In making the unit price per product in the cash note, you can use the formula contained in Ms. Excel to make it more practical, easy and reduce errors.

4. Input Total Price

Next, make the number of items that have been sold with the unit price in order to get the total amount of the price. To make it easier to calculate, you can use the formula =SUM(G10:G16) . With this formula, any errors in performing calculations can be suppressed as soon as possible.

5. Reduce Total Price and Discount Price

Later, this column will be the total value of the goods that must be paid by the customer to you. In it you can use the formula =G17-G18. That way, you can find out the entire total price if it’s included in the discount. So if it’s not discounted, then you only have to use the previous SUM formula.

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